This Policy describes the purposes for the use, sharing and protection of your personal data and your respective rights, as well as how you may communicate with us to exercise such rights.
Furthermore, HEREMA declares that it is bound by national and European legislation and in particular Regulation (EU) 2016/679 on the Protection of Personal Data and Law 4624/2019, as valid and fully compliant with the relevant legislative framework, Greek, European or international.
If you have any questions you can contact us at:
Please note that this Policy may be updated from time to time and any changes will be directly available in this webpage.
What is personal data?
The term personal data refers to information related to natural persons, such as name, postal address, email address, contact telephone number which can directly or indirectly reveal your identity.
What personal data do we process and for what purposes?
We inform you that we only collect personal information, which is strictly essential, appropriate and relevant for specific purposes.
More specifically, we collect your personal data in order to facilitate our communication with you.
In particular, when you wish to contact us using our website’s contact form, you may provide us with certain information, such as name, surname, company, position, address (number, zip code, county, country), telephone number, email address, and any further information you consider necessary.
These details are necessary for us to be able to contact you in response to a request you have made through our website.
The legal basis for processing is the legal interest of HEREMA to contact you to resolve your queries.
The legal basis for such processing is our legitimate interest in operating and managing the site through the installation of the necessary cookies and your consent to unnecessary cookies such as those we install for the purpose of monitoring website traffic.
Disclaimer for third-party websites
HEREMA website may include links, which redirect to third-parties’ websites. HEREMA does not control those websites and is not responsible for the content posted on them or any further links appearing on them. HEREMA is not responsible for third-parties’ privacy practices or for their websites’ content.
Who has access to your personal data?
The recipients of your data are the strictly essential HEREMA staff, who are bound by a confidentiality clause. The collection and processing of your personal data may be done by third-party consultants of HEREMA (data processors) who operate on behalf of HEREMA and on their behalf. In particular, your data may be disclosed to our partners in technical support, software maintenance, web site management, comment management platform.
Our partners have agreed and are committed to maintaining confidentiality, not disclosing your data, taking technical and organizational security measures, and generally complying with the legal framework for the protection of personal data, and in particular EU Regulation 979/2016 and national law (Law 4624/2019).
In any event, HEREMA and these third parties undertake to protect your personal data and not to sell, disclose, transfer or use your personal data for purposes other than the purposes of HEREMA.
Any transfer of your personal data is subject to terms of protection and in accordance with applicable personal data protection laws.
Your Personal Data may also be transmitted to public, judicial, or other independent authorities in the defense of HEREMA’s legitimate interests, or in the exercise of their functions of their own motion or at the request of a third party who invokes a legitimate interest and in accordance with legal procedures.
How do we ensure the protection of your personal data?
In order to ensure the protection and confidentiality of your personal data, HEREMA implements appropriate technical and organizational measures designed to protect this information by destruction, corruption, accidental loss, unauthorized access, disclosure, and any other unfair form of processing. At the same time, all necessary digital data security measures (antivirus, firewall) are taken. We note, however, that no method of transmission over the Internet or method of electronic storage is 100% secure.
How long do we keep your personal information?
Your personal data collected through the HEREMA website is kept by HEREMA only for as long as it is necessary to fulfill the purpose for which it was collected.
Your personal data may be retained for an additional period of time for fulfilling the purpose for which it was collected in cases where this is necessary to protect the legal interests of HEREMA or in compliance with a decision of a Public or Judicial Authority or, finally, if a different period is provided in compliance with applicable law.
Personal Data and Children
a. The Website is not intended for children under the age of 13. It is our policy not to collect or knowingly hold data of persons under the age of 13. In any case, most of the information offered on the Website is directed to persons 18 years of age or older.
b. HEREMA will not knowingly collect, use, or disclose Personal Data from minors under the age of 18, without having previously obtained the consent of their parent or guardian, through direct communication, offline, through a network.
c. HEREMA does not knowingly collect personal information from minors under the age of 18. If it finds that it has collected any personal information from a minor under the age of 18 without verifiable parental consent, it will delete the information from its database as soon as possible.
What are your rights and how can you exercise them?
Within the framework of the application of the institutional framework for the protection of personal data and within the limits set by it, you may exercise the following rights:
-You have the right to be informed and to request access to your personal data held by HEREMA.
-In case your personal data is incorrect or needs updating, you can ask for correction / filling in of incomplete data or updating it.
-Subject to the need to protect the legal rights of HEREMA as well as any orders or decisions of Public or Judicial Authorities, you have the right to request the full or partial deletion of your personal data and the restriction of their use in specific processing categories when the data they are no longer necessary or you have revoked your consent etc.
-You have the right to withdraw your consent to the processing of your personal data if the processing is based on consent. The legality of any processing that took place before your consent was withdrawn is not affected.
-You have the right to object to the processing of your personal data unless there are compelling and legitimate reasons for processing that override the exercise of the right.
-You have the right to request the portability of your personal data, ie their transfer to another data controller.
– you have a right to erasure/right to be forgotten. You can ask us to delete your data if it is no longer necessary for the aforementioned processing purposes or you wish to withdraw your consent in the event that this is used as the sole legal basis of the processing. It is emphasized that the right to erasure cannot be fully satisfied in cases where the continuous storage and processing of your personal data is necessary for the smooth operation of HEREMA and the unhindered pursuit of its mission and responsibilities, which are carried out to ensure public interest.
Should you exercise any of the above rights, HEREMA will promptly process your request within a reasonable time and no later than thirty (30) days from receipt of your request and your identification by informing you in writing of your progress. This period may be extended by two (2) more months, if necessary, if the request is complex or there are many requests.
In this case, HEREMA, within one month from the receipt of the request, will inform you of the delay, as well as the reasons for it. Within the above period, we will inform you of any total / partial rejection of your request, as well as the reasons for it.
Questions – Exercising Rights
For any clarification or information regarding the above or if you would like to claim your rights you can send an email to: firstname.lastname@example.org